Technology Advisory Committee - 4-3-08 Meeting Minutes

Technology Advisory Committee Minutes

April 3, 2008

WCC 219, 3:00 pm

Members Prese= nt: Val Bacik, Mark Jordano, Ward McCracken, Laurie Bednar, Ke= n Brundage, Susan Grande, Nick Pro= nko, Virginia Arp, Jay DiFrank<= /span>, John Crandall, Jeff Taylor

Members Excus= ed: Mike O’Neill, Tim Downs, Carolynn Masters, Cindy Duda, Theresa Vitolo, Emma Donat= hen, Andrew Voytko, Jessica Wilkes

Guest: Tom Comstock representing Theresa = Vitolo

Approval of M= arch 13^th, 2008 Minutes (action)

John Crandall was wrongly quoted under the heading “EVA on-line” at the bottom of the first page. It reads: “John found out we won’t have to spend $30,000 from Financial Aid. We have an opportunit= y to spend these funds on something else.” It should read: “John fou= nd out we may not have to = spend $30,000 from Financial Aid. We = may have an opportunity to spend these funds on something else”. Jay moti= oned to approve the minutes with the corrections and Virginia seconded them. All were in fa= vor and the minutes were approved.

Mark stated Microsoft does allow licensing for home an= d not just for work purposes. He talked to Linda regarding the $60.00 cost transf= er. The only way to get funds from the University would be to put that in a unit plan. ITS= would fund any funding short fall regarding the $60.00. The department would realize the $= 40.00 savings. There is a $13,000 short fall that ITS will make it up if we’= ;re OK with it, then we can bring it forward to Provost’s Council and Finance. Ward made a motion to accept the cost transfer and Ken seconded it. All were in favor and the motion was passed.<= /p>

Potential Re-Allocations of FY-0= 9 TAC allocations (action)<= /o:p>

EVA on-line-John stated tha= t we can forgo the $20,000 to do this in house. TAC has $20,000 available = for this coming year.
Imaging for Admissions R= 11; Laurie has a conference call with them on Monday and will talk about this. She will have a much better sense to account for that money. Ma= rk asked what was the timing on that initial proposal and Laurie stated = that they hope to have it up and running by September 1^st. We n= eed to sign the contract immediately.&nb= sp; She also stated that we will need to get training in by July 1= ^st. We can expect a short-fall i.e., travel couple of PC’s, etc. Th= ere will be some costs in July and August, and later, possibly, for monit= ors. There is a committee including administrators and support staff to ta= lk about the plan and what they want to accomplish between now and Septe= mber 1^st. How much can be done on campus, email, conference cal= ls, etc. She will have a better idea after the call on Monday.
Electronic Forms –
- Jay does not know the cost
- he is waiting to hear from Linda
- looking at $5,000 as the minimum
- it is in the realm $5,000 – $15,000
- they are looking at another vendor
- it should be decided in a couple of weeks

Mark suggested that the committee plan two weeks out w= ith an update about these two projects.

Project Ideas for FY 10 (informational)

Mark will compile a list of= all project ideas and will send that list via email to the committee members. T= his is the list of project ideas:

Enhanced Event Calendar

§ = Student Development is identifying desired features = not currently in EventCal

§ = ITS will determine whether Shar= epoint, the enhanced portal and collaboration tool planned to be implemented in FY0= 9, will address them or not

InfoPath – The ability to easily share and rou= te documents

§This is also an expected capability with Sharepoint

SPSS Licensing

§The 25 concurrent licenses purchase about a year ago are not sufficient for university-wide needs; the= re is now an annual site license option that may be more appropriate, but requ= ires on-going funding

Microsoft Office Expertise

§There is a need for advanc= ed training and support

On-Line Testing Capability

§An increasing number of faculty wish to administer on-line tests, but there are few labs with more = than 24 PCs. A partial solution is expansion of existing labs: PAC-2023 will be renovated prior to the Fall, 2008 semester and will accommodate 30+ PCs and t= he two labs in Zurn will be combined into a single 40-= seat lab prior to the Spring, 2009 semester.&nb= sp; A more robust solution might include the purchase of 3-4 laptop cart= s, each with 24 laptops, that could be individually brought into existing classrooms or collectively used in Z-101 or Z-104.

Medical Records System

§Capability to build robust patient histories that could be utilized by all healthcare programs.

Classroom Demonstration Cameras

§An easily maneuvered camera that would allow a faculty member conducting a demonstration at the front o= f the class to project onto the screen (and ideally record).

Website Redesign

§Refresh the look of our ho= me page and top level pages by integrating our brand identity, incorporate showcase videos and facilitate the effective promotion of academic programs= and campus events.

Robust Survey Administration Capability

§Allow surveys to be easily developed, administered via the web to internal and external constituents, ensure participant anonymity and facilitate the analysis of results. Ideally, it could be used for cour= se evaluations, marketing effectiveness, research projects, etc.).<= /span>

Improved Web Content Management System

§Allow departments to easily keep information updated and generate more robust and dynamic content. Also, improve site navigation for visitors.

Comprehensive Strategic Management Information Syste= m

§A set of systems designed = to capture, store, analyze and report all data required for university-wise outcomes assessment. Componen= ts would likely include a data warehouse, robust analytical tools and a performance dashboard for executives.

Virginia= asked what to have prepared for the May meeting and Mark answered just the ideas that are most viable. Mark suggested to Virginia that she send out a list to t= he TLTR committee since they meet after the next TAC meeting in May.

TAC membership for 2008-09 (informational)=

Jay Di= Frank’s membership is up on the Administrative Computing Committee and Theresa Vitolo’s is up on the TLTR Committee.

John motioned to adjourn the meeting and Sue seconded = it. All were in favor and the meeting adjourned at 4:00 pm