FY11 Unit Plan Ideas - Updated September, 2009

Wealth Engine Subscription

§ Screens potential donors by identifying financial resources and integ= rating information into Datatel.

§ Service has been used successfully by University Advancement on a lim= ited basis but a full subscription is sought.

Project funded by University Advancement. Remove from this list.=

Admissions Prospect Management System

§ Provide very robust capabilities for Admissions to manage interactions with prospects, very similar to a Customer Relationship Management (CRM) sy= stem used in corporate Marketing/Sales environments.

Terry Kizina and Laurie Bednar to Champion.

= ImageNow Expansion and Replacement Cyc= le

§ Imaging is being used successfully in several departments, but there = are currently no funds allocated to replace equipment (scanners, PCs at scanning stations) when it reaches the end of its useful life. There are also needs to increase t= he number of scanning stations.

International Student Office may have paperless requirements. Project Champion needed.

EMMA Expansion and= Replacement Cycle

§ Biometric (fingerprint) scanning has replaced several time clocks for “punching” in and out. However, only a pilot was funded.&n= bsp; It is now time to determine if the system should be expanded campus-= wide.

Some expansion funded by Campus Services. Remove from this list but consider = again in the future.

<= span style=3D'font-size:10.0pt;font-family:"Tahoma","sans-serif";layout-grid-mod= e: line'>IT Security Administration

§ Contract with a service provider or hire a Network Security Administrator to monitor= our network for potential threats:

o&nb= sp;   Stay abreast of vulnerabilities and mitigate immediately

o&nb= sp;   Enable more network activity logging and analysis thereof

o&nb= sp;   Implement/manage an intrusion prevention system

A security vulnerability assessment is needed first to help determine= how best this should be done. Remove from this list but consider again in the future.

Desktop PC Backup = and Recovery Capabilities

§Ability to make a copy of end users’ PCs on a daily or weekly basis providing= the ability to quickly and easily recover from a catastrophic event (PC hard dr= ive failure, virus infection, etc.). All custom software, configuration and data could be copied onto a n= ew or repaired PC eliminating the risk of losing information or the effort of reinstalling software.<= /span>

ITS investigation to date has not identified a viable option. Remove from this list but consider= again in the future.

Additional Internet Bandwidth

§ Current Internet usage statistics show that our bandwidth is being fully consumed nearly every minute of every day. It is almost impossible to utilize websites that provide multi-media (video, audio, etc.) content due to the delays. Over the past year, several depart= ments have purchased dedicated bandwidth to meet their needs because the universi= ty bandwidth was not able to.

ITS funded 3 times our previous bandwidth. Remove from this list.

GU Gold Transaction System Replacement

§ Our current system, Blackboard Transact, will no longer be supported within the next few years. Upgrading to Blackboard’s latest release requires replacement of all current equip= ment (card readers, cash registers, etc.) resulting in significant costs. The most viable option (upgrade vs. replacement) must be identified.

Current system will be supported for 2-3 years. Remove from this list but consider= again in the future.

Centralized Intern= al Communications

§ Create a “one-stop shop” for all university communications instead of sending some things out on paper (interoffice and home mailings), some thin= gs posted on the portal and other send via email.

Many features of the new MyGannon Assista= nt should provide a platform to accomplish this objective. Remove from this li= st.

Assessment Evidence Repository

§ As we become fully engaged in evidence-based management and assessment, we will need to store and utilize all of the evidence that is being collected.=

Project Champion needed.

Improved Web Content Management System (Unit Plan developed in Fall, 2008)

§Allow departments to easily keep information updated and generate more robust and dynamic content. Also, improve site navigation for visitors.

Mike Gorski to Champion.

<= /span>

On-Line Testing Capability (Unit Plan developed in Fall, 2008)

§An increasing number of faculty wish to administer on-line tests, but there are few labs with more = than 24 PCs. A robust solution mig= ht include the purchase of 3-4 laptop carts, each with 24 = laptops, that could be individually brought into existing classrooms or collectively used in Z-101 or Z-104.

Virginia Arp and the TLTR to Champion.

<= /span>

Robust Survey Administration Capability <= span style=3D'font-size:10.0pt;font-family:"Tahoma","sans-serif";layout-grid-mod= e: line;mso-bidi-font-weight:bold'>(Unit Plan developed in Fall, 2008)

§Allow surveys to be easily developed, administered via the web to internal and external constituents, ensure participant anonymity and facilitate the analysis of results. Ideally, it could be used for cour= se evaluations, marketing effectiveness, research projects, etc.).<= /span>

Purchased by CETL. Remove from this list.=

<= /span>

Telecommunications Technician (Unit Plan developed in Fall, 2008)

§Additional staffing would perform the following primary responsibilities:

= o&nb= sp;   Run, terminate and certify fiber, voice, data and video cabling.

= o&nb= sp;   Maintain clear and accurate documentation of cable plant.

= o&nb= sp;   Schedule and complete departmental telephone and PC moves around campus.<= /span>

Mark Jordano to Champion.

<= /span>

Institutional On-Line Archive (Unit Plan developed in Fall, 2008)

§Create an electronic repository of important university documents (e.g., reports, photos, publications) that would preserve the information as well as provide a searchable database for those needing to reference the documents.

Val Bacik to Champion.

Integrated Library System Replacement (Unit Plan developed in Fall, 2008)

§The current system will be “end-of-lifed” by the vendor within= a few years so plans need to be made to upgrade to the latest version of the syst= em.

Ken Brundage to Champion.

SPSS Licensing (Unit Plan developed in Fall, 2008)

§The 25 concurrent licenses purchase about a year ago are not sufficient for university-wide needs; the= re is now an annual site license option that may be more appropriate, but requ= ires on-going funding

Tim Downs to Champion.

Replacement Cycle for Multi-Media Lab (Unit Plan developed in Fall, 2008)

§The current laboratory classroom houses 12 student workstations and one faculty workstation= and is used by multiple departments. There are currently no available funds to replace the PCs on a regul= ar basis.

Tim Downs to Champion. Purchased replacement PCs from one-time available funds.

New Ideas brought forward at the 9-17-2009 TAC Meeting:

Dais Intercomm Capability

·      =    As a component of our disaster preparedness it would be valuable= to be able to communicate with faculty (preferably two-way) in the classroom.<= span style=3D'mso-spacerun:yes'> Because about 100 of our classroom= s have digital daises in them with PCs connected to the network using the dais may= be the most cost-efficient way to do so.

·         Gary Garnic and John Crandall will Champion.

Expansion of Disaster Recovery Capability<= /span>

·      =    Testing of our Datatel disaster reco= very has been very effective, however, it has identified that we are unable to effectively support Admissions due to the inability to provide Active Admissions capability.

·      =    Laurie Bednar and John Crandall will Champion.=

Data Warehouse

·      =    Just the concept was brought forward at this time. Full consideration to be considere= d in the future.

·      =    Eric Sponsellor will Champion at that time.