IT Code of Conduct

Frequently Asked Questions

 

Why is it necessary to review the IT Code, especially if we’ve done it in the past?

§         The Code of Conduct for the use of Information Technology at Gannon University has recently been revised by the Technology Advisory Committee and approved by President’s Staff. To ensure that all members of the Gannon community are familiar with the revised policy, all students, faculty and staff are required to review and accept the IT Code of Conduct in order to continue using their NetworkID. 

 

Who has to review and accept the IT Code of Conduct?

§         ALL students, faculty and staff.  Even if they are new to Gannon and accepted it at the start of the Fall semester; they accepted the old version and need to accept the new version.

 

How has the IT Code of Conduct changed?

§         Added a section that describes the consequences of violating the policy (loss of network privileges, disciplinary action and/or referral to proper authorities)

§         Added a Prohibition to ensure faculty and staff do not install un-licensed software

§         Clarified the Prohibition section:

o       Gannon faculty and staff cannot conduct business unrelated to the University without approval of the University.  This is specifically aimed at commercial activities (i.e., those for financial gain).  For example, if I am running a landscaping business and want to use my Gannon PC to email invoices, I must first get the approval of my supervisor.  This would NOT apply to producing a newsletter for a professional organization or ordering a Christmas gift for someone on-line during your lunch break.

o       Students, faculty and staff cannot use technology resources excessively or inappropriately for non-Gannon purposes.  It is OK for us to browse websites of personal interest, store personal files, etc. as long as it is not inappropriate and does not impact others using resources for academic purposes.  For example, I can listen to the web stream of a favorite radio station unless doing so ties up bandwidth that hampers others trying to conduct academic research on the web.  There are additional examples in the policy.

§         Added a Privacy section so everyone knows that it may be necessary for University officials to view electronic files to maintain the system or conduct investigations.

 

Who was responsible for changing the policy?

§         The Technology Advisory Committee, which includes representation from SGA and all areas of the University, drafted the changes in Spring, 2003, reviewed them with Faculty Senate, our constituencies and Gannon’s lawyer before approving them.  President’s Staff approved the changes and required all students, faculty and staff to review and accept them in Summer, 2004.

 

How can I accept the IT Code of Conduct?

§         Simply log into the MyGannon web portal at my.gannon.edu, enter your NetworkID and password and you will be automatically brought to the IT Code of Conduct acceptance page.  Once you’ve accepted it, you’ll be brought to the portal main page.

§         Go to www.gannon.edu/code, follow the log-in instructions carefully, review the policy and select “Click Here to ACCEPT” at the bottom.

 

What happens if I don’t accept it?

§         The initial deadline of January 14th has been extended until January 21st.  After this 1 week grace period, your NetworkID will be disabled.  

 

What happens if my NetworkID gets disabled?

§         You will no longer be able to access any Gannon networks or systems (network storage space, email, MyGannon, GUXpress, lab PCs, dial-in, etc.)

 

How can I get my NetworkID re-enabled?

§         Call the ITS Help Desk at ext. 7501 to have your NetworkID temporarily re-enabled.  This will become permanent once you have accepted the IT Code of Conduct.

 

What has been communicated?

§         September 28th -30th: MyGannon Portal Announcement to all students, faculty and staff (text below)

 

§         October 10th – Login script changed to display the IT Code for anyone that hasn’t accepted every 3rd day

 

§         November 6th – Targeted email (with similar text to the portal announcement) to all students, faculty and staff that have not accepted

 

§         December 14th – Warning email sent to all that have not accepted (text below)

 

§         January 10th – “Final Warning” email to those that have not accepted, notifying them that their ID will be disabled after the January 14th deadline; will remind them of services that will no longer be available and include steps to re-enable their ID, if disabled.  Similar announcement posted on the MyGannon portal.

 

§         January 19th – “Last Chance” email to those that have not accepted, notifying them that their ID will be disabled on January 24th; will remind them of services that will no longer be available and include steps to re-enable their ID, if disabled.

 

Text of Initial Portal Announcement:

The Code of Conduct for the use of Information Technology at Gannon University has recently been revised by the Technology Advisory Committee and approved by President’s Staff. To ensure that all members of the Gannon community are familiar with the revised policy, all students, faculty and staff are required to review and accept the IT Code of Conduct in order to continue using their NetworkID.  Please follow this link to do so: http://www.gannon.edu/code, read the policy and select “Click Here to ACCEPT” at the bottom.  Report any technical difficulties to the ITS Help Desk at ext. 7501.

 

Anyone that has not reviewed and accepted the policy before January 14th, 2005, will have their NetworkID disabled and will not longer be able to:

  • Log into the network to access files on network drives or print to network printers
  • Send or receive Gannon E-mail messages
  • Access the MyGannon web portal or GUXpress
  • Use PC's in computer labs
  • Dial into the network from off-campus
  • Access library resources via the web

 

Text of December 14th Email:

Our records indicate that you have not yet reviewed and accepted the Code of Conduct for the use of Information Technology at Gannon University.  This policy has recently been revised by the Technology Advisory Committee and approved by President’s Staff.  To ensure that all members of the Gannon community are familiar with the revised policy, all students, faculty and staff are required to review and accept the IT Code of Conduct in order to continue using their NetworkID.  Please follow these instructions to do so:

 

1. Point your browser to http://www.gannon.edu/code

2. Identify yourself by entering gannon.edu\your NetworkID as the User Name and Your     

    Network Password as the Password

3. Read the entire policy

4. Select “Click Here to ACCEPT” at the bottom

 

Please Note: If you do not accept the policy before January 14th, 2005, your NetworkID will be disabled and you will no longer be able to:

   - Log into the network to access files on network drives or print to network printers

   - Send or receive Gannon E-mail messages

   - Access the MyGannon web portal or GUXpress

   - Use PC's in computer labs

   - Dial into the network from off-campus

   - Access library resources via the web

  

If you have any technical difficulties or questions, please call the ITS Help Desk at ext. 7501.