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ARTICLE 1: Name, Purpose, and Function

Section 1. Name:

The official name of this organization is the Gannon University Support Staff Association.

Section 2. Purpose:

The purposes of this organization are to represent the interests of the Gannon University clerical and maintenance support staff in dealings with the University administration, to serve the Erie Community whenever possible, and to further the Mission of Gannon University.

Section 3. Function:

It shall be the function of this association to make recommendations and suggestions to the vice president of Finance and Administration that will aid in achieving the objectives and goals of the association. This function will include:

1. Compiling information pertinent to our interests;
2. Preparing recommendations based on this information;
3. Submitting these recommendations and ideas to the vice president for administrative services.
4. Meet on a periodic basis with Director of Human Resources, Benefits Manager, and Vice President of Finance & Administration to present concerns of support staff.

ARTICLE II: Membership

Section 1: Membership:

All regular full-time and regular part-time clerical and maintenance support staff of Gannon University are eligible for membership.

Section 2: Duties and Responsibilities of Members:

The duties and responsibilities of each member are:

1. To take an active part in the association and its activities;
2. To support the organization with suggestions, input, and attendance at monthly meetings and other functions.
3. To pay yearly membership dues, the year going from August to July. Dues should be paid by October 31st of each year.

ARTICLE III: Officers, Duties, Term of Office and Elections

Section 1: Officers:

The officers of the association will be the president, vice president, secretary, and treasurer.

Section 2: Duties of the President:

The duties of the president of this association will be:

1. To organize and plan the meetings;
2. To preside over the meetings and see that they are run in an organized manner.
3. To act as signatory of all official transactions of the association that have been approved by the membership;
4. To act as the official representative of the association;
5. To form special committees as needed.

Section 3: Duties of the Vice President:

The duties of the vice president of the association will be:

1. To convene and preside over meetings in the absence of the president.
2. To act as the official representative of this association in the absence of the president.
3. To assist the president in all functions as needed.

Section 4: Duties of the Secretary:

The duties of the secretary of the association will be:

1. To record the minutes of the meetings;
2. To distribute copies of the minutes of the meetings;
3. To be responsible for all correspondence of the association;
4. To maintain membership records.

Section 5: Duties of the Treasurer:

The duties of the treasurer of the association will be:

1. To maintain an updated balance of the funds of the association;
2. To handle all financial transactions of the association and to keep an accurate record of these transactions.

Section 6: Election of Officers:

The officers will be elected by the paid membership in attendance at the regular monthly meeting designated for elections.

Section 7. Method of Election:

The method of election will be as follows:

1. Nominations for officers will be taken at the May meeting. Any member wishing to make a nomination but unable to attend this meeting may submit a written nomination to a member of the nominating committee prior to the nominating meeting.
2. Election will be held at the June meeting. Written ballots will be distributed to all paid members present. The ballots will be tallied and the elected officers announced at this meeting. Paid members who are unable to attend the election may submit a written, signed vote to any member of the nominating committee of the association prior to this meeting.

Section 8. Replacement of Officers:

In the event an officer is unable to complete his/her elected term, the officer at the next level will be offered the available position. A special nomination and election would then be held to fill the open position.

Section 9. Term of Office:

The term of office will be two years, with a maximum of two consecutive terms.

ARTICLE V. Committees

Section 1. Executive Committee:

The executive committee will consist of the president, vice president, secretary, and treasurer.

Section 2. Committees:

Various committees will be set up within the organization as needed to aid in operating an efficient organization.

ARTICLE VI. Procedures

Section 1. Changes to By-Laws:

Any proposed change to this constitution and by-laws may be submitted in writing to a member of the executive committee by any paid member. It must then be reviewed by the membership and approved by a majority vote of those paid members present at a meeting designated for the purpose.

Section 2. Absentee Voting:

If a paid member is unable to attend a particular meeting and wishes to vote on an issue to be decided at that meeting, he/she may submit a written, signed vote to a member of the executive committee prior to the actual voting.

Section 3. Records:

Submit to University Archives after 2 years.

 

Approved: 4/13/99