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ISA Constitution

Preamble

We, the full-time undergraduate and graduate students of Gannon University, serving as the University's official international student’s organization, strive to bring a diverse selection of social, recreational, and cultural events to Gannon and the surrounding community, to promote diversity and understanding towards other cultures and countries.

Article I – Name

The name of this organization by the Constitution shall be the Gannon University International Students Association, which will hereby be known as ISA.

Article II – Membership

Section 1 - ISA's membership is open to any full time undergraduate or graduate student.

Section 2 – Only a full time undergraduate Gannon student may be an executive committee member.   

Article III - Executive Committee

Section 1 - The ISA Executive Committee shall consist of the following positions:

1) President

2) Vice- President

3) Treasurer

4) Secretary

5) Publicity/Public Relations Officer

Article IV – Requirements

Section 1 – Executive Committee must fulfill the following requirements:

1)      Attend all ISA meetings, both open and closed.

2)      Recruit and maintain committee members to help plan his or her committee's programs.

3)      Hold committee meetings (when necessary) to plan for an upcoming event.

4)      Assume responsibility for the planning and implementation of the ISA programs.

5)      Make sure programs are within University policies.

6)      Communicate with the President of ISA, Advisor, and other Chairs to inform them of
   your events.

7)      Maintain the committee's budget with the Advisor's assistance.

8)      Help in advertising the ISA events.

9)      Get approval for any print material.

10)    Take photos at events. They will be put on the ISA website.

11)    Mentor those who will assume your role next year.

12)    Maintain a 2.50 GPA each semester.

13)    Hold office hours in the ISA Office in fall and spring semesters.

Section 2 - The Advisor is expected to:

1)      Attend all ISA meetings, open and closed.

2)      Attend ISA events.

3)      Guide the President and the Executive Board

4)      Assume responsibility for final approval of all programs and contracts.

5)      Maintain the ISA budget.

Article V – Meetings

Section 1 - Closed meetings are for the purpose of informing other Chairs of events and asking for their help and/or input in a close-knit setting. The Executive Committee will have closed meetings once a week. The Executive Board will establish day and time of their weekly meeting at the beginning of the fall and spring semesters.

Section 2 - Open ISA meetings will be held twice a semester in the evening. All members of the ISA are encouraged to attend. Notice of these scheduled meetings will appear throughout campus one week in advance; these are also mandatory for Chairs. The purpose of these meetings is to promote upcoming ISA events, to gain membership and student participation, to receive student input, to increase ISA events' recognition, to inform committee members, to build friendships among the organization, and to gain interest for future chair positions, and to interact with students representing many different views, such as Commuters or Non-Traditional students. 

Article VI - Amendments and Revisions

This Constitution is to be reviewed and revised yearly by the President. He/she will then seek the Advisor's approval. Upon approval, it shall be presented to the Executive Board and discussed. Any of these articles may be amended or repealed.  Any additions or revisions must go through the following procedure:
a) Receive a 2/3 approval vote of the entire Executive Board.
b) Ratification of the constitution requires a 2/3 vote of the entire ISA Executive Board.
c) Approval by the Student Development committee.

 Article VII - Selection Process

1)   Applicants for President must submit an application and fulfill an interview with the Advisor, the Director of Student Organizations and Leadership Development, and current ISA President before being chosen.  Additionally, the President must hold a cumulative QPA of 2.5 or higher. Selection of the new president will occur before the selection of the new Chairpersons so he/she may assist in the interviews and selection of the new Chairs.

2)   Other Executive Board position applicants must hold a cumulative QPA of 2.50 or higher.

3)    The President and the Advisor will interview chairperson applicants. The Director may 
 also  be present.

4)    The Chairs will be chosen before the end of the school year.

5)    In the event of a mid-year absence, the vacancy will be announced and the same application process will be assumed.

 Article VIII - Executive Board Duties

President:

1)      Presides over all Executive Board and open meetings.

2)      Represents ISA campus wide and serves as its spokesperson (example: Orientation
   and Preview GU).

3)      Reports to the Advisor.

4)      Oversees the planning of all the events.

5)      Attends all ISA events when possible including committee meetings.

6)      Plans fall and spring retreats/training sessions.

7)      Interviews and chooses other Executive Board members with the Advisor.

8)      Revises Constitution.

9)      Openly communicates with faculty, staff, Chairpersons or students to address
   programming concerns.

10)    Distributes mail.

11)    Writes an annual report.

12)    Promotes the leadership development throughout the organization.

13)    Evaluates ISA at the conclusion of each academic year and recommends to
   the Advisor changes or improvements deemed necessary.

14)    Develops a diverse and balanced selection of programs throughout the year that
   reflects the needs and interests of the University.

Vice President:

1)      Runs meeting in President's absence.

2)      Assists the President in organizing all the events.

3)      Records and distributes minutes from all closed meetings to President, Advisor, and
   Director of Student Organizations and Leadership Development.

4)      Manages office - organizes files, orders supplies, decorates (chairperson of the month
   and birthday calendar), and checks office hours.

Treasurer:

1)      Oversees the budget planning and spending habits of the organization

2)      Organizes all fund raising activities in conjunction with the President and Advisor.

3)      Keeps a running account of all the expenditures of the organization.

ISA Rep. in SGA:

1)      The liaison between the SGA office and the ISA.

2)      Keeps both parties up to date on all information, activities and events going on in the
   organizations.

3)      Helps in procuring funds for special events from the SGA.

4)      Helps the SGA office by assisting them in their events and organization.
 

Article IX – Finances

ISA derives its budget from fund-raising activities and request for funds from the SGA for special events. The President and Advisor create the yearly budget, which is derived from these funds.  The other board members receive a copy.
1) The Executive Committee members are responsible for keeping track of individual budgets, although the advisor has the final responsibility.
2) The Advisor must approve all Purchase Orders and check requisitions.
3) The Advisor must deposit all committee earnings in the ISA account.