Gannon University

Gannon University's undergraduate Academic Forgiveness policy applies to former Gannon students whose prior academic performance was unsatisfactory. Gannon University students who apply for readmission as undergraduates through the Office of Admissions after at least five years away from Gannon may request Academic Forgiveness. The policy allows the student to have all previous grades dropped from the cumulative grade point average. Courses with grades of C or higher will be treated as transfer courses and can be used toward a degree.

ACADEMIC INTEGRITY POLICY

Gannon University considers the maintenance of academic integrity of utmost importance and stresses that students are responsible for thoroughly understanding this code.

Absolute integrity is expected of every Gannon student in all academic undertakings; the student must in no way misrepresent his/her work, fraudulently or unfairly advance his/her academic status, or be a party to another student's failure to maintain integrity.

The maintenance of an atmosphere of academic honor and the fulfillment of the provisions of this code are the responsibilities of the students and faculty of Gannon University. Therefore, all students and faculty members shall adhere to the basic principles of this Code. Each student will receive the Code of Academic Integrity publication of Gannon University during Freshman Orientation or entrance into the University. Upon review of the publication, the students will be invited to sign a pledge to uphold the Academic Integrity of their work and the work of their peers.

I. FORMS OF ACADEMIC DISHONESTY

A. Plagiarism
Plagiarism is the inclusion of someone else's words, ideas or data as one's own work. When a student submits work for credit that includes the words, ideas or data of others, the source of that information must be acknowledged through complete and accurate documentation, and specific footnote references, and, if verbatim statements are included, through quotation marks as well. By placing his/her name on work submitted for credit, the student certifies the originality of all work not otherwise identified by appropriate acknowledgments.

A student will avoid being charged with plagiarism if there is an acknowledgment of indebtedness.

EXAMPLES (Including but not limited to)

1. Whenever one quotes another person's actual words
   
2. Whenever one paraphrases another person's idea, opinion or theory; and
   
3. Whenever one borrows facts, statistics, or other illustrative materials, unless the information is common knowledge
   
4. Downloading or purchasing material from Internet without identifying appropriate acknowledgement.

B. Fabrication
Fabrication is the use of invented information or the falsification of research or other
findings with the intent to deceive.

EXAMPLES (Including but not limited to)

1. Citing information not taken from the source indicated.
   
2. Listing sources in a bibliography not used in the academic exercise.
   
3. Inventing data or source information for research or other academic exercise.
   
4. Submitting as your own any academic exercise (e.g., written work, documentation or legal document [e.g., patient charts, etc.], painting, sculpture, etc., etc.) prepared totally or in part by another.
   
5. Taking a test for someone else or permitting someone else to take a test for you.

C. Cheating
Cheating is an act of deception by which a student misrepresents that he/she has mastered information on an academic exercise that he/she has not mastered.

EXAMPLES (Including but not limited to)

1. Copying from another student's test paper and/or other assignments.
   
2. Actively facilitating another student's copying from one's own test paper/other assignments.
   
3. Using the course textbook or other materials such as a notebook not authorized for use during a test.
   
4. Collaborating during a test with any other person by receiving information without authority.
   
5. Using specifically prepared and unauthorized materials or equipment during a test, e.g. notes, formula lists, notes written on student's clothing, etc.
   
6. Reporting a clinical visit completed when it was not.
   
7. Falsifying reports of clinical visits, laboratory exercises, or field experiences.

D. Academic Misconduct
Academic misconduct is the tampering with grades, or taking part in obtaining or distributing any part of a test not administered.

EXAMPLES (Including but not limited to)

1. Stealing, buying or otherwise obtaining all or part of an unadministered test.
   
2. Selling or giving away all or part of an unadministered test including answers to an unadministered test.
   
3. Bribing any other person to obtain an unadministered test or any information about the test.
   
4. Entering a building, office file or computer/computer system for the purpose of changing a grade in a grade book, on a test, or on other work for which a grade is given.
   
5. Changing, altering, or being an accessory to the changing and/or altering of a grade in a grade book, on a test, a "change of grade" form, or other official academic records of the University which relate to grades.
   
6. Entering a building, office, file, or computer/computer system for the purpose of obtaining an unadministered test
   
7. Hiding and/or mutilating library/classroom books and/or equipment.

II. PROCEDURE

A. Informal Procedure
If an instructor suspects that a student or students may have violated Gannon University's code of Academic Integrity, he/she will promptly notify the student(s) involved and request an explanation of the alleged discrepancies noted. The student(s) will be invited to meet with the instructor to review the matter in question. The process of notification and meeting will take place within 30 calendar days of the alleged violation. If the student is cleared of the suspicion, the matter will be dropped. If the student(s) admits to the allegation as alleged, the instructor will impose a sanction upon the student. The student(s) should be aware that admission of guilt does not eliminate or lessen the sanction imposed by the instructor. If the sanction involves an "F" for the course or a recommendation that the Dean suspend or separate the student(s) from the University, a written statement of the infraction will be forwarded to the student'(s') academic advisor(s) by the Academic Dean.

B. Formal Procedure

1. If an instructor suspects that a student or students may have violated Gannon University's Code of Academic Integrity, he/she will promptly notify the student(s) involved and request an explanation of the alleged discrepancies noted. The student(s) will be invited to meet with the instructor to review the matter in question. The process of notification and meeting will take place within 30 days of the alleged violation. If the student(s) is/are cleared of the suspicion, the matter will be dropped.
   
2. If the student(s) and the instructor are not able to agree on the matter of guilt on the alleged violation or on the severity of the sanction imposed by the instructor, the student(s) may appeal the instructor's decision to the Dean of the College. Any appeal must be made within 10 calendar days of the instructor/student meeting. (Note: exceptions can be made for unusual circumstances [end of semester, graduation, late grade returns, etc.].) Students are expected to continue to attend class during the appeal process.
   
3. A hearing will be scheduled with the Academic Dean. The instructor will present pertinent evidence and the student will be given the opportunity to challenge the evidence and present a defense.
   
4. The Dean will issue a finding based upon the evidence presented. If the Dean determines that not enough evidence has been presented, the matter will be dropped. If the Dean finds the student(s) in violation of the Code of Academic Integrity, he/she has the power to issue a sanction. Finally, the Dean has the power to support the sanction originally imposed by the instructor. (The Dean has the power to augment the sanctions by issuing administrative sanctions [i.e. suspension or separation]) in addition to the academic sanctions imposed by the faculty member. In all deliberations, the Dean may take into account not only the evidence of the appeal proceeding but also the record of any previous infraction.
   
5. Following the Dean's decision, the student(s) may wish to make a final appeal to the Provost with respect to the fairness of the original proceeding and/or the appropriateness of the punitive sanction imposed. The Provost will issue a decision within 10 calendar days of the appeal. Students are expected to continue attending class during the appeal process.

   
   Records of completed disciplinary proceedings are destroyed if the student is acquitted. Records of the completed disciplinary proceedings are maintained in the Student Conduct Office and the Academic Dean's Office if the student is found guilty. The records are maintained for a period of three years after the student leaves or graduates from the University.

   Academic Dishonesty Sanctions
   Any student found guilty of academic dishonesty will be subject to penalties, which, depending on the gravity of the offense, may include the following:

   1. Failure of the assignment involved (subject to decision by faculty member)
   2. Failure of the course (subject to decision by faculty member)
   3. Subject to review and approval of the Academic Dean, separation from the University
   4. Subject to review and approval of the Academic Dean, explusion from the University.
   

III. POLICY OF PROFESSIONAL INTEGRITY

All students have an obligation to maintain ethical behavior in relationship to their profession.

Professional Behavior

Those behaviors reflecting status, character, and standards of the given profession..

Ethical Behavior

Those behaviors in accordance with the accepted principles of right and wrong that govern the conduct of a profession.

Any student of Gannon University who engages in unprofessional or unethical conduct is subject to disciplinary action which could include reprimand, probation, separation and expulsion from the University.

IV. SOURCES

Robert M. Gorell and Charlton Laird, Modern English Handbook, 6th Edition (Englewood Cliffs, NJ, Prentice-Hall, 1976), p. 71.

Campus Rules and Moral Community; In Place of In Loco Parentis by David A. Hoekema. Lanham, Maryland: Rowman & Littlefield Publishers, Inc., 1994.

The format and definitions for the policy on Academic Integrity were adapted from the "Academic Honesty and Dishonesty" brochure produced by the College of Health Sciences, Gannon University, Erie, PA 16541.

The format and definitions for the policy on Academic Integrity were adapted from the School of Hotel Administration, Code of Academic Integrity, Cornell University.

ACADEMIC PROBATION AND SEPARATION POLICY

Academic Probation is a serious warning that the student has failed to meet the University's minimum academic standards. Students are expected to work well above the minimum both for their individual benefit and for the good of the entire academic community. In fact, students are expected to achieve the highest quality of academic work of which they are capable.

Probationary status is a conditional permission for a student to continue studying at the University until he or she regains good academic standing or is separated from the University for having failed to regain good standing. The Probation Policy is as follows:

1. Full-time freshmen who achieve a semester grade point average of 1.50 but less than a 2.0 grade point average during either semester will be issued a cautionary letter and be assigned to a special advisement program.
   
2. Full-time freshmen who have failed to achieve a grade point average of 1.50 for either of their first two semesters or a cumulative grade point average of 1.75 at the end of their freshman year will be placed on academic probation for the subsequent semester. Freshmen who are placed on probation after the first semester must achieve a 1.75 cumulative grade point average after the second semester or they will be separated. Second semester freshmen placed on probation must achieve a 2.0 semester grade point average in their third semester or they will be separated.
   
3. Full-time freshmen who do not have a cumulative grade point average of at least 1.25 at the end of their freshman year (a minimum of 24 credits attempted) will be separated from the University.
   
4. Full-time students who fail to earn a 2.0 semester grade point average in any semester subsequent to having attempted 24 credits at Gannon or any institution of higher learning will be placed on probation. If they fail to achieve a 2.0 semester grade point average in either of the two following semesters they will be separated.
   
5. Full-time students who have attempted at least 45 credits at Gannon and who have not achieved a 2.0 cumulative grade point average will be placed on probation. They will have one semester to achieve a 2.0 cumulative grade point average. If they do not, they will be separated.
   
6. Full-time students who fail to achieve a minimum 1.00 grade point average during any semester will be separated.
   
7. Part-time students will be evaluated after attempting their first six credits. If the students do not receive a 2.0 grade point average, they will receive a cautionary letter. The Dean of their College will put students who receive a 1.50 grade point average or less on an academic contract for the period in which they attempt their next six credits.
   
8. Part-time students will be evaluated for probationary status after attempting their first 12 credits. Thereafter their status will be reviewed after each 12 credits attempted according to rules 3, 4, 5, and 6.

The Admissions Committee may require specific course(s) and/or an earned grade point average as a condition of admission/readmission in addition to the minimum requirements of the University. Special terms of admission/readmission will be outlined in the acceptance letter. Students who do not fulfill the special admissions conditions will be subject to separation from the University.

For the implementation of this policy, a full-time student is defined as any student who is taking 12 credits or more at the conclusion of the first two weeks of classes. Classes dropped before this are not reflected on the student's transcript. Dropping a course(s) after the second week of classes does not exempt a student from being evaluated under the Academic Probation and Separation policy.

Appropriate Deans will notify students who have been placed on academic probation. These students will be expected to concentrate their energies on their studies so that they can bring their work up to the required standard.

Except with the written permission of both the Vice-President for Academic Affairs and the Dean of Student Development, students on probation may not hold office in any University organization, participate in any intercollegiate events or programs, or otherwise represent the University lest they further jeopardize their academic standing.

With the permission of the appropriate Dean, students may use the summer session at Gannon to restore their good academic standing provided that they complete the equivalent of a full semester's work, e.g. 6 credits in a five-week term.

Students who are separated from the University may not enroll in any University credit course for one full year. Applications for readmission will not be reconsidered until the expiration of one year. Readmission is not a right. The Admissions Committee will take favorable action only when it is satisfied that the factors which led to the failure have been rectified. It is the student's responsibility to demonstrate to the committee that he or she has a reasonable prospect for academic success at Gannon. Any student readmitted will be on probation for the first semester following his or her return. If the student is separated a second time, he or she will not be readmitted.

Students who are separated may appeal that separation to their Dean. Such an appeal would need to cite extraordinary circumstances that adversely affected academic performance. The academic Dean will review all such appeals.

THE ACADEMIC YEAR

Gannon University operates on semester academic calendar. This plan divides the academic year into two four-month semesters. Typically, the fall semester begins late in August and ends before Christmas, and the spring semester begins in early January and ends with Commencement in early May. Please refer to the calendar in the back of the catalog for the important dates in each semester.

Day Sessions

Classes in the Day Sessions are held five days a week, beginning with the 8 a.m. period. Three credit classes meeting on a Monday, Wednesday and Friday (MWF) sequence meet for 55 minutes each day. Those courses meeting on a Tuesday and Thursday (TTh) sequence meet for 80 minutes each day. There is a ten minute break between each class period.

A one credit course meets 55 minutes once a week. A four credit course meets on the MWF or TTh sequence as mentioned above and also meets 55 minutes on an extra class day. A six credit course meets five days a week on MWF for 55 minutes and TTh for 80 minutes.

laboratory credit normally requires not less than three hours of student work. Instructors will determine the best use of laboratory time.

Evening Sessions

Classes in the Evening Sessions are held Monday thru Thursday with additional classes on Saturday. These classes meet in sequences of one or two evenings per week. Classes held on Saturday usually meet from 9:00 a.m. to 12:00 noon. Those classes meeting Monday thru Thursday begin at 4:30 p.m., 6:00 p.m., and 7:30 p.m.

Laboratories in the evening sessions are held Monday through Thursday, beginning with the 4:30 p.m. period.

Weekend Sessions

Classes in the Weekend Sessions are held Friday evening through Sunday afternoon. Classes meet for three hours every other weekend in the fall and spring semesters and on consecutive weekends during the summer. The summer term begins after the May commencement and concludes the second or third week in July.

Summer Sessions

Gannon offers undergraduate summer courses beginning in May. Students may thus enroll in more than one course, and spread out or overlap their courses during the summer months, depending upon the courses they select from the summer session schedule.

Day classes meet five days per week for ninety-five minutes each meeting when offered over five weeks. Evening classes offered for five weeks meet three days per week from 6:00 p.m. to 8:50 p.m.

Courses offered during the summer session cover the same content as those offered during the fall and spring semesters. However, the summer schedule is limited in the variety of courses offered, and students should check the summer course schedule booklet for the exact courses being taught each summer. Although concentrated into three, five, seven, or ten weeks, the courses meet for the same amount of time and have the same credit value as semester courses.

AUDITING POLICY

Interested persons may audit most lecture courses offered at Gannon University if there is space available in the course on the first day of class and until the end of the second week of class. Audit forms may be obtained in the Registrar's office after the first day of class and only with the written permission of the instructor. Laboratory courses may not be taken as an audit. Students who enroll in a course for credit may only change to an audit grade during the first two weeks of a semester. Courses that are taken for audit may be changed to credit only during the first two weeks of the semester. After these two weeks no changes are allowed (see note below). Audit applications and registration forms may be obtained in the Office of the Registrar.

Refer to the Financial Facts section for the cost.

Records of the course will be noted on a student transcript with a a grade of AU which carries neither credits nor grade points.

NOTE: A student who enrolls in a course for credit may withdraw from that course and after withdrawal may continue to attend classes. The grade for such students will be an 'X' and in no case will be assigned an 'AU' grade.

CEEB ADVANCED PLACEMENT PROGRAM

Credit will be given to those students who complete the formal College Board Advanced Placement Courses, with a grade of 3 or higher on the exam. Grades 1 and 2 will be given neither credit nor placement.

Please note that Gannon does not accept the Calculus A or B test or the Computer tests. A grade of at least 4 is required in Physics B or Physics C to receive credit. A grade of 3 in the Physics B or Physics C test will be considered by the Physics chairperson on an individual basis.

Students who complete Calculus AB or BC test with a score of 3 or higher will receive credit for MATH 140, Calculus I.

The list of courses accepted is on Gannon's website under Admissions.

CLASS ATTENDANCE

Attendance at all classes and laboratory sessions is expected of all students and all courses are conducted with this understanding. A student's grades are based upon the general quality of work performed in each course and by such factors as prompt completion of all assignments, papers, and readings, by presence for all examinations, and by participation in class discussion. Ultimately, it is the responsibility of each faculty member to set reasonable attendance policies appropriate to individual courses and to publish those policies on course syllabi. When so indicated on the course syllabus, class attendance may directly influence final grades in a course for upper-class students as well as freshmen. The following policy statements are to assist in a uniform class attendance expectation.

Certain University events, such as athletics or particular extracurricular activities, in which the students represent the University in an official capacity, necessitate excused absences from classes. In such cases, it is inappropriate to penalize a student as a result of their absences resulting from their function as University representative. Faculty then have a responsibility to provide the opportunity to complete any tests, assignments, or other work.

Students should be aware that in the Junior and Senior years of study of some majors such as health science and education majors, it may be extremely difficult for extensive athletic or other types of extra-curricular participation. Students should discuss this with appropriate University officials before selecting a major.

The primary function of Gannon University is the education of its students. Consequently, it is judged to be inappropriate for any arm of the University to request that students excessively absent themselves from regularly scheduled classes in order to function as representatives of the University. Except in emergency situations (e.g., illness or accident), the student is expected to notify the faculty of scheduled course absences one (1) week in advance. Faculty may require verification from appropriate University staff.

Freshmen who absent themselves, whether it be excused or unexcused, from a particular course in excess of twice the number of credit hours assigned to that course may be withdrawn from the course, upon recommendation by the faculty member to the Dean of the student's college. This request would typically result from unexcused absences, but a student with excused absences should also try to adhere to this limit. Although the student may not be penalized for excused absences as defined earlier, a combination of excused and unexcused may result in the same requested withdrawal. The faculty member would need to show the Dean that the student, because of the combination of absences, has not been able to show competency in the course and has no chance of doing so. Students who are active in athletics or co-curricular activities must be responsible for their learning and minimize unexcused absence in times such as sickness or emergencies. Missing an 80-minute class period is counted as one and one-half absences. In addition, the Office of New Student Services is interested in knowing which freshmen accumulated the maximum number of absences allowable. The office is prepared to undertake an inquiry aimed at helping the student. Reports on freshmen attendance must be initiated by faculty members, by means of direct contact with the Office of New Student Services.

COLLEGE LEVEL EXAMINATION PROGRAM (CLEP)

Gannon University serves as one of the National Test Centers for the College Level Examination Program (CLEP). Transfer students and others with advanced preparation who wish consideration for credit may take these tests which are administered monthly. Information that describes this credit-through-examination program is available from the Counseling Office.

COURSE LEVELS

COURSE NUMBERING

Each course number consists of 7 to 10 characters. The letters refer to the Department. The first three numbers refer to the catalog number and course level. The last two numbers or letters refer to the section.

FULL-TIME STATUS

To be considered a full-time student, a person is required to be enrolled for 12 credit hours in the current fall or spring semester. These credit hours may be undergraduate or for seniors in their final semester the 12 credits may be a combination of undergraduate and graduate courses. This policy accords with current practice of admitting graduating seniors to certain graduate courses during the final semester of undergraduate study.

Students are half-time if they are enrolled for 6-11 credits, they are less than half-time if they are enrolled for 1-5 credits.

GRADES

Description of Grades and Grade Point Average

I      Incomplete. This grade indicates failure on the part of the student to measure up to minimum requirements on account of absence for sickness or for some other weighty reason. A student who fails to remove the grade of   'incomplete' within 30 days after the grade reports were postmarked will automatically receive a failure for the course.
X     This grade indicates withdrawal from a course prior to the cut-off date listed in the academic calendar.
AU   Audit. This grade indicates that the course was not taken for credit.

INTERNATIONAL BACCALAUREATE PROGRAM

Gannon University awards credit for courses completed in the International Baccalaureate Program under the following conditions:
1. Three credits will be awarded for each Higher Level course successfully completed.
2. Successful completion is defined as receipt of a grade of "four" or above.

LEAVE POLICY

Gannon University recognizes that a student may need to temporarily interrupt their education and has a procedure to facilitate this situation. The following are examples of categories that might qualify a student for temporary leave:

study abroad
co-op/internship
military (involuntary)
medical/psychological
family/personal

The above categories are not meant to be an inclusive list nor do they guarantee that a student will be granted a temporary leave. The student who feels that they have a legitimate reason to request a leave should request a form from the Counseling office. The request will be reviewed by appropriate officials of the University.

Temporary leave may be granted for a period of one or two semesters following the student's current enrollment. If a student applies for leave in the first two weeks of the semester then the current semester is counted as one of the two eligible semesters of leave.

MAJOR-CHANGED/DECLARATION

Students wishing to declare or change their major field begin the process with their advisor or the Career Services and Cooperative Education Office. After consultation about a major change, the student obtains the signature of their advisor on the Change/Declaration of Major form. Alternatively, the Chair/Director or Dean of the student's present major can sign the form in place of the advisor.

The student takes the form to the Chair/Director of the requested major for approval. The form is then sent to the appropriate Dean's office for final approval. A completed and approved form will be sent to the Registrar's Office for changing official records.

If necessary, the student can be referred to the Office of Career Services and Cooperative Education at any step in the process.

MINOR DECLARATION POLICY

Curriculum for available minors are listed in this catalog after the curriculum for each major. In order to declare a minor, a student must fill out a "Declaration of a Minor" form in their Dean's office.

A minor will not be printed on the transcript until the student is certified for graduation by their Dean. Student must be pursuing a baccalaureate degree.

PASS-FAIL OPTION

Students have the option of taking one free elective course per semester on a pass-fail basis. The option excludes required courses in the major or minor field of study, cognate courses and Core of Discovery courses. The student is limited to twelve credits of pass-fail courses that count toward the student’s degree. If a student elects to take a course on the pass-fail basis, the student must so state to the student’s advisor and dean by the date designated in the Academic Calendar. If the dates of the course are different from the regular semester dates, the student must submit the pass-fail form before 60% of the course is complete. Forms are available in their dean's office. The student shall have the option of converting to a letter grade until the date designated in the academic calendar. In any event, the instructor submits a letter grade. The grade is stored in the Registrar’s files for future referral. In ascertaining eligibility for inclusion on the Dean's List, a student must present a minimum of 12 credit hours of letter grade courses. A "P" (passing) grade will not be reflected in the grade point average; an "F" (failing) grade, however, will be reflected. Any exception to the rule of one course per semester can be allowed only with the approval of the student's dean.

Courses taken beyond those needed for degree requirements may be taken pass-fail in addition to the twelve credits allowed.

REPEAT COURSES

A student may repeat a course. The student is required to submit written notice of a repeated course to the Registrar's Office if he or she wishes to have the repeat noted on the transcript. Forms are available in the Registrar's Office. When a student elects to repeat a course, the letter "R" will be placed in front of the original grade and the original grade will not be calculated in the grade point average (GPA). This policy is limited to 15 credits of course work. Each repeat registration is counted as a course. This policy does not cover the situation when the "repeat" (or subsequent) course was completed prior to fall 1972 semester unless the student is readmitted.

A student may be granted permission to repeat a failed Gannon course at another institution. However, since credits transfer but not grades, it is not advantageous to take the course elsewhere.

STUDENT ACADEMIC GRIEVANCE POLICY 

Scope and Purpose:
1. This policy addresses academic grievances only. An academic grievance is defined as a complaint brought by a student regarding the University's provision of education and academic (only) services affecting their role as a student. Complaints or grievances connected to assigned grades represent a special case to the grievance process. Grading reflects careful and deliberate assessment of a student's performance by a faculty member. As such, the substance of grading decisions may not be delegated to the grievance process. Nevertheless, the University recognizes that in rare cases the process of grading may be subject to error or injustice. Therefore, a student who alleges an error or injustice in the grading process would follow this policy toward resolution.
2. This policy does not apply to student complaints regarding employment or alleged violations of other policies in the student handbook.
3. It is the intent that this policy to provide an efficient process, allowing for both informal and formal resolution of grievances related to academic concerns, complaints or allegations.
4. A student must initiate a grievance as close as possible to the date of the occurrence of the incident and no later than 45 days after the end of the semester in which the alleged grievance occurred. The three summer sessions are considered as one semester.
General Guidelines
Academic grievance procedures should be kept as informal as possible based on principles of mediation and conciliation. Every reasonable effort should be made to resolve any academic grievance at the lowest organizational level possible. In the event that it cannot be resolved informally, the student may seek resolution at the next higher level according to the Formal Resolution procedure.
In the event that the faculty member is no longer employed by the University or is not available within the timelines specified in these general guidelines, the student is to initiate the complaint with the faculty member's immediate supervisor. The student filing a grievance may have a third-party advisor, such as the University Ombudsperson; attend any meeting at which the student appears. The faculty member involved in the grievance may also have a third-party advisor approved by the University attend any meeting at which the faculty member appears. Legal counsel shall not be used by either party in this grievance process.
Informal Resolution Phase
All academic grievances begin with the informal resolution phase. This first step toward resolution of an academic grievance should begin at the lowest organizational level. The student and the faculty member or University colleague involved should meet to discuss and work toward resolution of the concern. The student should address the grievance to the faculty member or University colleague involved as soon as possible. The student should follow the established protocol regarding the levels of appeal. Formal resolution shall not occur without occurrence of the informal resolution phase.
The student may contact the University Ombudsperson for assistance in initiating the academic grievance process or at any time during the process.
Formal Resolution Phase
The formal resolution phase is used by the student when a satisfactory informal resolution has not occurred.
1. The first step in the formal resolution of an academic grievance is to submit a formal written account of the grievance to the appropriate immediate supervisor. Students may consult the Human Resources office to determine the appropriate supervisor.
a. The written account must be submitted to the immediate supervisor within two weeks after the last meeting of the informal resolution phase.
b. The written account should include: identification of the grievant, the respondent, the incident - date, time, place, names of witnesses, the existing rule/policy/established practice claimed to be violated and a brief statement of the desired outcome.
c. Within three weeks of receipt of all written materials, the appropriate immediate supervisor will fact-find from involved parties and render a decision in writing via registered mail to the parties involved.
2. The second step, if needed, in the formal resolution phase occurs when and if the faculty or student is not satisfied with the immediate supervisor's resolution of the grievance. The student or the faculty member or University colleague involved may then appeal to the next level of the organizational chart by providing a written account of the grievance process and decision.
a. A written account must be submitted to the next level of the organizational chart within two weeks of receipt of the decision rendered by the immediate supervisor (Step 1).
b. The written account should include: identification of the grievant, the respondent, the incident - date, time, place, names of witnesses, the existing rule/policy/established practice claimed to be violated, a copy of the decision of the immediate supervisor and a brief statement of the desired outcome.
c. Within three weeks of receipt of all written materials, the next level of the organizational chart will fact-find from involved parties and render a resolution in writing to the parties involved.
3. The third step, if needed, in the formal resolution process is to appeal to the appropriate College Dean.
a. The College Dean shall be given a written account of the grievance process to date. This must be submitted within two weeks of receipt of the resolution decision rendered by the next person on the organizational chart (Step 2).
b. The College Dean shall render a decision in writing to the parties involved within three weeks.
c. In the event the Dean's resolution of the alleged academic grievance is not satisfactory to either party, the appeal shall be directed to the Provost and Vice President of Academic Affairs.
4. The fourth step, if needed, in the formal resolution process is to appeal to the Provost and Vice President of Academic Affairs. This step must be initiated within two weeks of receipt of the College Dean's decision.
a. The Provost and Vice President of Academic Affairs shall review the written appeal and response(s) to make a determination whether or not there are sufficient grounds to hold an appeal hearing.
b. If there are insufficient grounds to hold an appeal hearing, the decision of the College Dean will be upheld.
c. If there are sufficient grounds to hold an appeal hearing, the Provost shall establish an ad hoc grievance appeal panel.
i. A grievance appeal hearing panel would be established on an ad hoc basis and consist of five members for each case. The grievance appeal hearing panel shall be convened by the Provost and Vice President for Academic Affairs. The panel shall be composed of the Provost and Vice President for Academic Affairs, or her/his designee (serves as Chair), two faculty representatives chosen from the Faculty Senate Academic Grievance Group, and two student representatives chosen from the Student Government Association Academic Grievance Group. The Provost and Vice President for Academic Affairs, or her/his designee shall have a vote only in event of a tie.
1. The panel members shall conduct the business of the appeal in strict confidence, and in private. The meetings and deliberations of the panel shall be closed.
2. The panel members shall have access to the written appeals and each person involved in the grievance.
3. The panel decision shall be communicated in writing to the student, faculty member, College Dean and program director.
4. The decision of the grievance appeal panel must be submitted in writing by registered mail to both parties. This communication should include an opportunity for a member of the panel or the Provost and Vice President for Academic Affairs to debrief or otherwise provide further assistance to either
party.
5. The decision of the grievance appeal panel is final.

TRANSCRIPT POLICY

The student's authorization and written signature are needed to release a transcript. The student can request the transcript in person in the Registrar's office, can write a letter addressed to the Registrar's office, or can FAX the request.

Official transcripts must be mailed directly from the Registrar's office to the party requested. All transcripts given directly to the student will be stamped 'Issued directly to the student'.

Students who need transcripts to submit unopened with applications should request that the transcript be issued to them in a sealed envelope. The transcript is stamped “Issued directly to the student,” has the Registrar's signature and the school seal. The envelope is sealed and has the Registrar's signature. The student must submit the transcript in the unopened envelope with the application. If the envelope is opened it is no longer valid as an official transcript.

Transcripts are not released for students with financial holds.

Partial transcripts are not issued. Each transcript includes the complete academic record at Gannon University and work accepted from other colleges.

Official transcripts of credit earned at other institutions which have been presented for admission or evaluation of credit and have become a part of the student's permanent record in this office are not reissued or copies duplicated for distribution. Transcripts from other institutions must be official and received by Gannon University directly from the original institution(s). Copies issued to the students with the college seal will not be accepted. This also applies to high school transcripts.

Transferred credit is not added to the Gannon University transcript unless it is applicable toward a degree at Gannon University.

ACCESS TO STUDENT RECORDS In accordance with the 1975 Family Educational Rights and Privacy Act, the University has established a policy concerning access to student records. The full policy is available upon request from the Registrar's Office. The following items are included here because of their general interest:

1. Grade reports, probation and suspension letters, and other correspondence are sent directly to all students at their home address.
   
2. Access to student records is permitted only upon receipt of a written release by the student.
   
3. Students may have access to parental financial records submitted in support of financial aid applications.
   
4. With certain exceptions, each student has access to his or her personal and academic records.
   
5. Students may request that directory information not be released to anyone.

WITHDRAWL FROM THE UNIVERISTY

Students who find it necessary to withdraw completely from the University must fill out a withdrawal form available in the Counseling Office. The withdrawal process includes an exit interview with the Counseling Office, Student's Advisor, Cashier's Office, Registrar's Office, and when applicable with the Student Living Office and Financial Aid Office. Failure to comply with this regulation may result in the assignment of a grade of "F" for all courses for which the student is enrolled in the current semester, and in forfeiture of rights to readmission. Refer to the Academic Calendar for the last day to receive withdraw (X) grades when withdrawing from the university.